What accounting reports are available for Courts of Limited Jurisdiction?
Accessing Accounting Reports
The following reports are available to users in the Accounting folder in BIT.
Reports for all court levels
AR Summary Report
The Accounts Receivable (A/R) Summary Report is used to show summary and detail information for all open accounts receivable for the court, including joint and several billed ARs. Open billed ARs include all cases, narrowed by the prompts selected when the report is run, where the case obligations have not been paid in full.
Case/Person Financial Summary
The Case/Person Financial Summary lists a complete current and historical accounting activity summary for the specified obligor for each case listed. The totals will have hyperlinks to the following data in detail form: AR Ordered, Adjustments, Interest, Received, and Balance.
Parking Due report
The Parking Due report is used to show summary and detailed information for all Parking cases with accounts receivable amounts showing "due" for the court requesting the report. This report is only for those courts of limited jurisdiction that use the JIS parking sub-system.
Remittance Summary Report
The Remittance Summary report lists the distribution categories, and the dollar amounts collected under each of the distribution categories. Amounts that have not been posted will not appear on this report. This report indicates the total amount collected for each type of distribution category and the total local and state remittance for the category.
Remittance Summary Payable Report
The Remittance Summary Payable report lists the distribution categories, and the dollar amounts that have not been posted. This report indicates the total amount payable for each type of distribution category and the total local and state remittance for the category.
CLJ Specific reports
AR Detail Report (CLJ)
The AR Detail (CLJ) report lists summary and detailed information for all open accounts receivable for the court. It includes all cases where the case obligations have not been paid in full. The report can also be run to display cases with open accounts receivables that have never had a payment applied to the open AR.
AR Last Payment Report (CLJ)
The AR Last Payment (CLJ) report allows the courts to retrieve the list of cases that have not been paid in full.
Cases with ARs Paid-in-Full (CLJ)
The Cases with ARs Paid-in-Full (CLJ) report lists cases that have billed ARs and that have been paid in full but excludes Trust information. It includes both open cases and cases that have been closed in JIS. The report also lists cases that may be eligible for certificates of discharge.
Cases with Disposed Charge in "Potential" Status (CLJ)
The Cases with Disposed Charge in "Potential" Status (CLJ) report lists cases that have fines or condition-related costs listed on the Plea/Sentence (PLS) screen, but have ARs that have not been billed, or are still in a "Potential" status when the Create A/R (CAR) screen is viewed.
Collections Report (CLJ)
The Collections Report (CLJ) lists cases that have a balance due greater than zero within the selected period.
Time Payment Aging Report (CLJ)
The Time Payment Aging Report (CLJ) is used to show cases that may be delinquent. The Time Payment Aging Report provides summary and case level detail showing amounts in varying delinquency ranges, FTA or Warrant status.
The report also shows the total amount due for cases on time pay agreements, the time payment agreement information, as well as any exceptions. This report is only used by the Courts of Limited Jurisdiction (CLJ).
Drill Reports
All Drill Reports can be found in the Drill Report folder under Accounting.
ARTypeDetail
The AR Type Detail report provides a breakdown of cases using the specific AR Type Codes or Cost Fee Codes listed. It also shows the paid and adjusted amounts on the case. The report will run when an AR Type Code/Cost Fee Code link is selected from the AR Summary report or the Interest Accrual (SC) report, but it can also be run on by itself.
ARTypeDetailInterestdate
The AR Type Detail Interest date report provides a breakdown of cases that accrued interest during a specific period.
CFHS - Adjustment Detail
The CFHS - Adjustment Detail lists all AR adjustments for a specified obligor or case. The date the adjustment was posted, obligation priority number, adjustment reason, adjustment amounts, and AR type for the specified obligor for each case listed.
CFHS - Disbursement Detail
The CFHS - Disbursement Detail lists all account disbursements for a specified obligor or case. The Accounts Payable type, amount ordered, and detail for the specified obligor for each case listed.
CFHS - Receipt Detail
The CFHS - Receipt Detail lists all receipts and the amount distributions for a specified obligor or case. The receipt date, receipt number, payment date, payor name, amounts, and AR type for the specified obligor for each case is listed.
Cln Adjustment Detail
The Collection (Cln) Adjustment Detail lists all AR adjustments for a specified case. The report will run when a name link is selected from other reports, but it can also be run by itself.
Cln Obligor Detail (SC or CLJ)
The Collection Obligor Detail reports provide case numbers and collection details on a specific individual. The two new stand-alone reports are also drill reports that will run when a collection code link is selected from other reports.
The superior court Collection Obligor Detail report will run if a collection code is selected from a superior court report, or the courts of limited jurisdiction Collection Obligor Detail report will run if a collection code is selected from a CLJ report.
InterestARTypeDetail
The Interest AR Type Detail report provides a breakdown of cases using the specific Interest AR Type Codes or Cost Fee Codes listed. It also shows the paid and adjusted amounts on the case. The report will run when an AR Type Code/Cost Fee Code link is selected from the Interest Accrual (SC) report, but it can also be run by itself.
ObligationDetail
The Obligation Detail report provides a breakdown of cost fee codes used to create the AR on a specific case. The report will provide the breakdown of cost fee codes used to create the AR on a case. It also shows the paid and adjusted amounts on the case. The report will run when a case link is selected from other reports, but it can also be run by itself.
ObligorDetail
The Obligor Detail report provides case numbers and amounts imposed on a specific individual. It includes the last payment date for all billed ARs in all courts for the specific individual. The report will run when a name link is selected from other reports, but it can also be run by itself
RCWDetail
The RCW Detail report provides a breakdown of cases using the RCWs to create the AR. It also shows the paid and adjusted amounts on the case. The report will run when an RCW AR Type link is selected from the AR Summary report, but it can also be run on by itself.